The Top 100 Most Wanted Duplicates

The Theory Behind the Development of This Product

Our Top 100 is a rough cut of your payment data identifying the 100 largest possible duplicate payments with the highest likelihood of recovery. One of the most time-consuming tasks for duplicate payment auditors is sorting through the data of possible duplicates for the purpose of identifying actual duplicates. This is a test that gives off lots of false negatives. However, when they are finished, they have whittled the list down to those items that are 95% likely to result in a recovery for your organization. It’s more work than you might imagine.

One of the biggest objections we here from controllers, CFOs, and accounts payable managers regarding duplicate payment audits revolves around the contingency fee. They indicate that their firms wouldn’t mind paying a contingency fee for the recovery of smaller items, but to pay, say 25% for the recovery of $100,000 or more is unthinkable in their organization.

The Product                                                                

This stops many organizations dead in its tracks from hiring a duplicate payment audit firm. And, that is why Accounts Payable Now & Tomorrow has worked with its data analyst to create what we call the Top 100 report. You give us your data in the format indicated below and we’ll analyze it using our best fuzzy logic and proprietary algorithms to identify your 100 largest payments with the potential to be duplicates. We’ll then return the data to you to handle the research. The cost for this report is $798.

Click here to purchase. Click here for a (pdf) order form.

The Disclaimer

Some facts you should be aware of before purchasing this report.

              1) Most organizations are very careful about their largest payments. Therefore, the number of actual duplicates you find in our list will be smaller than when you look at a smaller dollar strata.

              2) For most organizations, the bulk of their duplicate payments that do the most financial damage are between $1,000 and $10,000 dollars. It is likely that few items in our reports will be in this range.  To detect these, you will need to utilize the services of a cost recovery firm.

              3) No analysis is perfect and every audit firm has their own differing approach so it is possible, albeit not probable, that one or two large duplicates will be

What We Need from You

We will request that you provide us your paid invoice history data in Access, Excel, or a tab-delimited format.  While our data request can have many data fields (the more fields usually leads to an improved analysis), we can work with simply receiving a data file with vendor number, invoice number, invoice date, invoice amount, check number, and payment date.

What You’ll Get from Us & the Next Step

We’ll provide you with a report of your 100 largest potential duplicates. You will need to

research these items. If after reviewing the data you’d be interested in our full blown duplicate payment diagnostic service, details can be found here.

Click here to purchase. Click here for a (pdf) order form.

And, if after reviewing the data, you decide that this is all too much work for your staff and you’d like to hire an audit firm, we’d be happy to help. Please call 302-836-0540 or send a note to Mary Schaeffer.